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Important Notices Privacy Notice Notice This page summarizes the privacy policy and information practices for the 29th International Conference of Data Protection and Privacy Commissioners. It is intended to provide you with a complete and accurate basis for making informed decisions when choosing to communicate with the Office of the Privacy Commissioner of Canada (OPC) for the purposes of the Conference. With consent, we collect only the amount of personal information that is necessary for the purposes of registration and promotion of this Conference, and for the purposes of responding to inquiries. Apart from what is further explained below about the collection of network related data, the personal information collected includes information such as name, occupation, address, payment-related information etc. In some cases, we will also collect information related to an individual's accommodation plans. We protect all personal information in our custody with strong security safeguards, including strict access controls. We retain the information only for as long as is necessary to fulfill the purposes identified. The Conference Web site is operated by our event manager, Wilson, Young and Associates and Intertask Conferences, on behalf of the OPC. This statement covers the Conference Web site only. Links to other organizations' Web sites (such as the site operated by the hotel associated with the conference) are not covered by this statement. The Conference Web site is hosted on servers owned and managed by a third-party, Magma Communications. Any personal information collected on our behalf by Magma Communications, such as server log data (see below), is managed in accordance with this privacy policy, and is protected by applicable law. One function of this website is that it allows an individual to register for the conference. To this end, we collect the information necessary for the registration process and payment. Once an individual completes the required information and we verify that their information is complete, the individual has the option of paying by credit card. If the individual so chooses, the individual is linked to the InternetSecure site. The only information we transfer to InternetSecure is the person's first and last name and the amount to be debited from their credit card. This information is used to cross-reference payment once InternetSecure sends us confirmation of payment. Once InternetSecure confirms payment we receive an e-mail confirming the amount paid and the date of such payment. During a visit to our Web site, your privacy is respected. The OPC and its event manager do not collect personal information about you unless you choose to send us an e-mail, in which you voluntarily provide your name and contact information. The nature of the Internet is such that it passively and automatically collects certain information about a user's traffic patterns, linked to their Internet Protocol (IP) addresses. These are unique Internet "addresses" assigned to all Web users by their Internet Service Providers (ISP). IP addresses are automatically logged by Web servers. While the IP address does not identify an individual on its own, it may with the cooperation of the ISP be used to locate and identify an individual using the Web. The IP address is considered personal information because it is an identifying number, and IP addresses are therefore protected by most privacy legislation. The privacy issues surrounding IP addresses are explained further below. As we cannot guarantee the security of electronic systems or e-mail, we do not recommend sending sensitive personal information or complaints electronically at this time. For all such matters, please contact us by postal mail at: Office of the Privacy Commissioner of Canada, 112 Kent Street, Ottawa, Ontario, K1A 1H3, or by calling 1-800-282-1376 toll-free, Monday to Friday from 9 a.m. to 5 p.m. Eastern Time. Server logs: Our servers automatically log information about visits to our Web site in the normal course of establishing and maintaining Web connections. Server logs record statistical information, such as visitors' IP addresses, type of operating systems, time and duration of visit, Web pages requested, and identify categories of visitors by items such as domains and browser types. These statistics are reported in aggregate form to our Web and communications staff, and are used to improve our Web site and ensure that it provides the optimal Web experience for visitors. We do not link server log information to any other data in a way that would enable us to identify individual visitors. However, we may review server logs for security purposes, for example, to detect intrusions into our network. The possibility therefore exists that server log data, which contains visitors' IP addresses, could in instances of criminal malfeasance be used to trace and identify individuals. In such instances, raw data logs would be shared with appropriate investigative bodies authorized to investigate such breaches of security. Under normal circumstances, these logs are retained for a maximum period of 45 days. Cookies: Our site makes use of "per-session" cookies. Cookies are small text files offered to your computer by Web servers in order to keep track of your browser as you navigate the site. Unlike "persistent" cookies, which are stored on your hard drive and can last for years, even decades, "per-session" cookies are stored only in your browser's temporary (cache) memory and are deleted when you shut down your browser. Here is how our session cookies work: Each time you visit our site, our Web server offers your browser a temporary session cookie containing only a randomly-generated alphanumeric string. As you navigate the site, this unique alphanumeric text string is read back to our Web server, allowing us to generate an anonymous "click trail" profile of your visit. From the aggregated information on unique visits, we learn how visitors interact with our site, how we can improve our site design and content, and how to improve visitors' experiences. Our use of session cookies ensures your online privacy and security. Here's why:
NOTE: Visiting this Web site with cookies disabled will have no significant impact on your browsing experience. You can set your browser to detect and reject cookies. Please consult your browser's Help Menu for instructions. Other sites to which we provide links may be governed by different policies. The Office of the Privacy Commissioner of Canada does not assume responsibility for the information practices of these other Web sites, and we strongly encourage all Web visitors to review the privacy policies and statements of all externally-linked sites. Contact: Questions about this policy may be directed to our Chief Privacy Officer, Mr. Wayne Watson, who is also the Director General of the Investigations and Inquiries Branch. You can contact Mr. Watson by e-mail at wwatson@privcom.gc.ca, through our toll-free line at 1-800-282-1376 or by postal mail at: The OPC respects the Official Languages Act and the relevant Treasury Board policies, and is committed to ensuring all information and services on this site are available in both English and French. However, users should be aware that some information from external sources that is not subject to the Official Languages Act is only provided as a convenience and is available only in the language in which it was provided. Links to Web sites not under the control of the Government of Canada (GoC) are provided solely for the convenience of users. The GoC is not responsible for the accuracy, currency or the reliability of the content. The GoC does not offer any guarantee in that regard and is not responsible for the information found through these links, nor does it endorse the sites and their content. Users should be aware that information offered by non-GoC sites that is not subject to the Official Languages Act and to which the OPC links, may be available only in the language(s) used by the sites in question. Copyright / Permission to Reproduce Materials on this site were produced and/or compiled by the OPC for the purpose of providing users with fast and easy access to resource information. The material on this site is covered by the provisions of the Copyright Act, by Canadian laws, policies, regulations and international agreements. Such provisions serve to identify the information source and, in specific instances, to prohibit reproduction of materials without written permission. Information on this site has been posted with the intent that it be readily available for personal and public non-commercial use and may be reproduced, in part or in whole and by any means, without charge or further permission from the OPC. We ask only that:
Commercial Reproduction Reproduction of multiple copies of materials on this site, in whole or in part, for the purposes of commercial redistribution is prohibited except with written permission from the Government of Canada's copyright administrator, Public Works and Government Services Canada (PWGSC). Through the permission-granting process, PWGSC helps to ensure that individuals / organizations wishing to reproduce Government of Canada materials for commercial purposes have access to the most accurate, up-to-date versions. To obtain permission to reproduce materials on this site for commercial purposes, please go to PWGSC's "Applying for Copyright Clearance on Government of Canada Works" page. Public Works and Government Services Canada Third-Party Materials Some of the materials and graphical elements found on Government of Canada sites are subject to copyrights held by other organizations. This is particularly true of sites that are jointly operated by a Government of Canada institution and an external organization as part of a collaborative arrangement. In such cases, some restrictions on the reproduction of materials or graphical elements may apply and it may be necessary to seek permission from the rights holder prior to reproducing the material. If you have questions or comments, please contact: Office of the Privacy Commissioner of Canada |
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| Date modified: 2007-10-02 | Important Notices | ||